EXHIBITOR MANUAL – THE AUSTRALIAN HYDROGEN CONFERENCE 2022

WELCOME TO THE EXHIBITOR MANUAL FOR THE AUSTRALIAN HYDROGEN CONFERENCE

Here you will find the relevant information and forms to complete for the event.

If you have any questions, please contact the Senior Event Coordinator Francesca Dalan

E:  operations@informa.com.au T: 02 9080 4343

Please ensure you read each section within this manual to ensure you meet the required deadlines.

We look forward to working with you in making this a successful event!

***You can view the latest floorplan HERE. ***


DEADLINES

  1. Pass registration – Tuesday, 3 May 2022 (registration form will be sent to you directly.)
  2. WHS Contractors – Tuesday, 3 May 2022
  3. Exhibitor Insurance – Tuesday, 3 May 2022
  4. Logo and Profile – Tuesday, 3 May 2022
  5. Fascia Signage – please confirm this back to our official stand builder by Tuesday, 26 April 2022
  6. Check the Notify Organisers Checklist and advise us if any items apply
  7. If you have space only and are building a custom stand- please complete the stand request form

Please send details to operations@informa.com.au


YOUR LOGO & PROFILE

If you have not already sent us your logo and company profile, please provide the following:

  • EPS company logo – ASAP
  • PDF Digital Company Profile/brochure by Tuesday, 10 May 2022.

Please submit your company profile to operations@informa.com.au by return.


PASS REGISTRATION

Informa will be in contact directly to organise the Delegate/Exhibitor registrations which were included in your contract.

If you wish to order additional exhibitor or delegate passes, please contact Francesca Dalan directly.


VENUE DETAILS

Adelaide Convention Centre
North Terrace, Adelaide, SA, 5000
Ph: 08 8212 4099

Exhibition Room: Hall M
Conference Room: Hall L


SHELL SCHEME BOOTH

Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your space.

Adelaide Expo Hire is the official stand builder for The Australian Hydrogen Conference. Please confirm your Fascia signage directly with our stand builder – CLICK HERE by Tuesday, 26 April 2022. Our stand builder will be in touch with you to confirm any booth requirements you may have; however, you can contact them anytime by emailing kims@aeh.com.au.

* If fascia signage text is not confirmed with our official stand builder by the above deadline, our stand builder reserves the right to print fascia signage as per the company name on your contract with Informa, and any changes required after this deadline may incur costs.

All adapters and extension cables must be provided by the exhibitor. Informa/ Adelaide Convention Centre/ Adeliade Expo Hire will not be able to provide these on site.

All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in.

Shell Scheme Package inclusive of:

Walling ·       2.48m high smooth finish walls

·       Colour options – white (subject to availability)

Fascia sign ·       1 x Digitally printed fascia sign with coloured lettering on a white background.

·       Optional graphics can be purchased for side panels

·       (Fascia provided according to how many open sides per booth)

Lighting ·       2 x spotlights per 3m x 3m booth
Power ·       1 x 5amp power point per 3m x 3m booth
Carpet ·       Provided via the venue
Not to be used ·       Pins, staples, screws, nails, bolts, Velcro, paint or double-sided adhesive

·       tape. (Please note that a charge will be invoiced to exhibitors for any wall

·       panel damage)

To be used ·       U tac white putty (white tac), 3M Command picture hanging strips, hook &

·       chain (all available from Adelaide Expo Hire)

Delivery & collection ·       Cost is inclusive of delivery, installation & dismantle of Exhibition booths

WI-FI

Complimentary wireless internet will be provided for all exhibitors that is sufficient for emails and basic internet use. If you require a fixed line connection or faster speeds, you can view the packages here. To book, please contact the venue directly: Lucy Meixner, Exhibitions Assistant – ph: 08 8210 6808, email: Lucy.meixner@avmc.com.au


WHS CONTRACTORS’ ACKNOWLEDGEMENT

As part of Informa’s Company Policy please click the below link and fill in the online form to Exhibit;

www.informa.com.au/WHS/Exhibitions.

Please complete this by Tuesday, 3 May 2022


PUBLIC LIABILITY INSURANCE

All Exhibitors are automatically covered for compulsory Exhibitors Public Liability Insurance (Australia) for the duration of the exhibition (Tuesday – Wednesday, 31 – 1 June 2022).

Please read details of this insurance, and complete the online acknowledgement: Exhibitors Public Liability Insurance Policy www.informa.com.au/pli-exhibitions by Tuesday, 3 May 2022


EXHIBITION SET UP & BREAKDOWN TIMES

Please refer to the Move In and Move Out Schedule for timings

*Please note that these times may change, you will be informed closer to the event if this is the case.

All exhibitors will need to be completely packed up and out of the exhibitions space by 5pm on Wednesday, 1 June 2022 to allow for the stand builders to begin dismantling of stands


DELIVERIES, LOADING DOCK ADDRESS AND DETAILS

All deliveries must be scheduled with the ACC Loading dock and only during occupancy of the exhibition space. Any deliveries not booked in will not be accepted. You must clearly mark your items using the approved delivery label.

A return label can be found here. Please print enough to apply to your items at the end of the event. Any items not booked in for return and left at the venue will be disposed of and you may be charged a cleaning fee.

To book in the delivery of your freight, please click here.

DSV Solutions (ACC Loading Dock)
Contact: Brett Trowbridge; Venue Logistics Manager
T: 08 8210 6773 M: 0400 143 330
E: brett.trowbridge@dsv.com

If you have items arriving by courier- you must be available to sign for the items. ACC staff will not sign for items arriving by courier.

All airway bills/ shopping notes must clearly be marked “all charges to account consignor.” The ACC and Informa accepts no responsibility for any charges associated with the duties, taxes or clearance of exhibitor/contractor goods.

Pallet lifters and trolleys are provided complimentary to all exhibitors. These are located in the loading bay and available on a first in, first serve basis. Forklifts can only be used by DSV and must be booked directly with them. If you wish to engage in your own supplier for forklifts or bring anything heavy, you must inform Informa and the venue at least 14 days prior to the event and complete a mobile plant approval form.

Any exhibitors using their own contractors for stand build will need to complete an onsite induction form at the loading dock.


ADDITIONAL SPONSORED ITEMS

If you are sponsoring any additional items such as bags, lanyards, or any other items, Francesca Dalan will be in contact with you directly.


HOTEL ACCOMMODATION

To arrange accommodation please go to our website – here.

We encourage you to book early to avoid disappointment.

Informa does not have a third-party hotel booking agency representing this event aside from the above links. If you are contacted to book accommodation by any agency, this is not recommended as they are unknown to Informa.


VACCINATION POLICY

The Adelaide Convention Centre no longer requires proof of vaccination to enter the venue. Masks can be worn at the individuals discretion.

To review Informa’s Health & Safety visit our website here.

You can view Informa’s AllSecure commitment for this event here

SPAM WARNING: List broking companies sometimes email exhibitors claiming to have attendee data. This is false and we advise you to delete this as it is spam.

SUPPLIER CALLS & EMAILS: Our official suppliers are detailed within this exhibitor manual. These suppliers may contact you directly to confirm your requirements for this event.  You may experience other contractors pitching you for your busines and advising you they are the preferred contractor, however, unless the company is included in the service providers list, then they are providing false information.