EXHIBITOR MANUAL – THE AUSTRALIAN HYDROGEN CONFERENCE 2024

WELCOME TO THE EXHIBITOR MANUAL FOR THE 8TH AUSTRALIAN HYDROGEN CONFERENCE

Here you will find the relevant information and forms to complete for the event.

If you have any questions, please contact the Event Coordinator, Summer Lang

E: [email protected] T: +61 2 9080 4339

Please ensure you read each section within this manual to ensure you meet the required deadlines.

We look forward to working with you to make this a successful event!

DEADLINES
Tuesday, 28 May 2024

 

  1. Logo & Profile – Please send your EPS/AI logo and PDF brochure to [email protected]
  2. Pass Registration – See the Pass Registration section below for further information.
  3. Exhibitor & Contractor Health, Safety & Security Declaration – Please click here to complete the declaration.
  4. Public Liability Insurance – Please send to [email protected].
    Exhibitors are required to provide evidence of their Company Public Liability Insurance (min. AUD $10 million Public). It is the exhibitor’s responsibility for ensuring that all equipment/materials brought onsite are covered by their own insurance.
  5. Onsite Contact Details – Please send your main onsite contact details to [email protected]

EXHIBITION HALL SETUP & BREAKDOWN

 

The exhibition will be open throughout the 2-day conference. For the full agenda and networking break times, please Click Here.

SET UP

Monday 17 June 2024
1:30pm – 5:00pm

Please note an Informa staff member will be there during these times.

EXHIBITION OPENING TIMES

Tuesday 18 June 2024
TBA

Wednesday 19 June 2024
TBA

*** This may be subject to change. You will be sent final confirmed timings closer to the event.

BREAKDOWN

Wednesday, 19 June 2024
TBA

All exhibitors will need to be completely packed up and out of the exhibitions space by 5:30pm on 19/06/2024.

VENUE & STAND

VENUE

Adelaide Convention Centre
North Terrace , Adelaide , SA , 5000
Ph: 08 8212 4099
Exhibition Room: Halls NO
Conference Room: Hall M

Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly: Bill Mack , E: [email protected], P: (61 8) 8210 6708

To view the Emergency Procedures for Adelaide Convention Centre please click here.

YOUR STAND

Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your space.

Adelaide Expo Hire is the official stand builder for The 8th Australian Hydrogen Conference

Requirements:

Please confirm your Fascia signage directly with our stand builder. Our stand builder will be in touch with you to confirm any booth requirements you may have; however, you can contact them anytime via email: [email protected]

* If fascia signage text is not confirmed with our official stand builder by the deadline, our stand builder reserves the right to print fascia signage as per the company name on your contract with Informa, and any changes required after this deadline may incur costs.

All adapters and extension cables must be provided by the exhibitor. Informa/ Adelaide Convention Centre will not be able to provide these on site.

All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in and understand that if their items are not tagged and tested then penalties from the venue may apply.

DELIVERES & LOADING DOCK

 

It is your responsibility to book your courier for both delivery AND collection.

Materials can be sent to the venue no earlier than Wednesday 12th June 2024

Please use the delivery label for ALL items being delivered. It is important you use the attached label as it is clearly marked with details for the event. If you choose to use your own label, items may be lost in the receiving dock at the venue.

All goods must be covered by proper customs documents – please mention it is a temporary exportation to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.

Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of end of Thursday, 20 June 2024. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please use the return label and print enough to apply one per item.

LOADING DOCK ADDRESS

Adelaide Convention Centre
NORTH TERRACE LOADING DOCK
ADELAIDE 5000
Ph: 08 8210 6773 or 08 8210 6770 (A/H)

LOADING DOCK DETAILS

The Loading Dock is open between 8:00am – 4:00pm from Monday – Friday

PLEASE NOTE: DELIVERIES MUST BE SCHEDULED AFTER ABOVE DATE AND COLLECTED THE NEXT WORKING DAY AFTER THE EVENT CONCLUSION (CHARGES APPLY THEREAFTER). PLEASE CONTACT LOADING DOCK SUPERVISOR at [email protected] OR 08 8210 6773 TO ARRANGE DELIVERY TIME/ DATE.

Please click here to access the loading dock map.

PASS REGISTRATION

 

Deadline to submit all passes – Tuesday, 28 May 2024

You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Summer Lang ([email protected])

Delegate passes are for the conference with access to the exhibition hall and conference sessions. Exhibitor passes are for the exhibition hall.

Summer Lang will be in touch with the registration form.

Please click here to review Informa Connects events attendance code of conduct.

EXHIBITING SUSTAINABLY

 

At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.

As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five-year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our events.

 

EXHIBITOR SUSTAINABILITY CHECKLIST

Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably – https://www.informa.com.au/exhibitor-sustainability-initiatives/

BETTER STANDS  

Through our commitment to the evolution of the exhibitions industry, we aim to ensure that we are delivering the best possible experience for our customers. We believe that by moving away from the use of disposable exhibition stands we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events.

Therefore, as part of event regulation we ask that exhibitors do not use disposable booths. Disposable booths are defined as space only stands made to be used only once which are usually constructed from raw materials at the venue during build up and the main structure is disposed of after the event.

**We are specifying that any freebuild exhibitors must demonstrate evidence at both the design concept and build methodology that your stand’s core structural materials are re-useable or recycled. Please send this document to any contractors you employ.

For more information on Better Stands please click here: https://betterstands.info/

SPAM WARNING
List broking companies sometimes email exhibitors claiming to have attendee data. This is false and we advise you to delete this as it is spam.

 

SUPPLIER CALLS & EMAILS:
Our official suppliers are detailed within this exhibitor manual. These suppliers may contact you directly to confirm your requirements for this event.  You may experience other contractors pitching you for your business and advising you they are the preferred contractor, however, unless the company is included in the service providers list, then they are providing false information.